Active Reports have not posted in SAP yet and can be found under the Active Reports section of the Expense Tab in the profile the expense report was created in (i.e. if you’re an Expense Delegate you need to access the profile of the individual you submitted on behalf of). Active Report Statuses are as follows:
- Not Submitted – Report created by user and trip has not occurred yet or report is not yet complete (i.e. user is waiting for all travel card transactions to feed)
- Submitted and Pending [Supervisor’s Name] Approval – report creator has hit “Submit” and report has made its first stop in the workflow with the traveler’s/individual’s supervisor as listed in SAP HCM
- Submitted and Pending Cost Object Approval – Report has been approved by supervisor and is pending approval by the Sap FI Approver (or approvers if multiple accounts across different areas were used)
- Approved and in Accounting Review – Report is with the Travel Office staff pending final review and processing
If you ever need assistance with an Active Report, no matter what the status, please make sure to always email the Travel Office with the Expense Report Key which can be found within any report by clicking on the Details button and selecting Report Header or by clicking on the Print/Email button and selecting BU Detailed Report. Within both screens you will see a field labeled “Report Key” with a number following it.
